Data loss protection deal breakers
An 8-step guide to finding the right partner
No matter what business you’re in, you know that today your files and data are your most valuable assets. In fact, the intellectual property (IP) contained in all those files make up around 80 percent of the typical business’ value.1 That value needs solid protection, but choosing a data loss protection partner is a big commitment. Just like finding a partner in life, it’s critical to look closely at the finer details of a potential data loss protection solution. Things may look great on the surface—but it’s the nitty-gritty details you often overlook that can lead to big problems down the road.
This quick guide gives you 8 essential qualities to look for in a data loss protection solution. Consider it your cheat sheet for data loss protection “speed dating”: what to look for—and what to watch out for.
Deal breaker #1
Does it protect files off-site?
Data protection and security experts now agree the cloud is the best option for secure data storage. Unlike hardware-based storage (hard drives, external drives, on-premises servers), automatic data loss protection features multiple redundancies so you’re never vulnerable to a disaster or technology failure. Automatic cloud backup also offers the most advanced security tools, thanks to real-time updates that include the latest security patches and new security features.
Happily-ever-after outcome: True disaster protection and the very latest security features.
By 2020, 4 in 5 small businesses will use automated cloud backup.2
Deal breaker #2
Is it automatic?
Instead of relying on your employees to manually save files to a central location for protection (network drive, server, etc.), leading data loss protection solutions now automatically, silently and continuously protect files. You’re not vulnerable to employees forgetting to backup—and you aren’t burdening your employees with the constant, productivity-draining task of manual backup. Automatic data loss protection takes the onus off your employees and makes it easy to protect your business data.
Happily-ever-after outcome: Employees work uninterrupted and with the peace of mind of constant protection.
Deal breaker #3
Does it protect from the source (laptop/desktop) – no matter where employees are located?
About 60 percent of your business’ files and data live exclusively on your employees’ desktops and laptops.4 “Automatic” data loss protection needs to pull files directly from these endpoint devices, capturing all their daily productivity and work-in-progress files— not just the “ finished product” that gets saved and shared on the server. Automatic data loss protection services go a step further, pulling files directly from laptops, anytime, anywhere. This means you can free your employees to work remotely, knowing their work is always protected.
Happily-ever-after outcome: Protect all productivity and value.
“Employees tend to save stuff locally first, and then put it on the server once it’s in a final form. But nothing protects those in-progress files that represent hours or work—and can easily be lost if their laptop is lost, stolen or corrupted.”– Michael LuehrIT Consultant at 7 Layer IT Solutions, Inc.
Deal breaker #4
Can it protect both Windows and Mac devices?
Macs continue to infiltrate the business world, and more companies are letting employees choose their own devices. But most backup products were built specifically for Windows—forcing you to either juggle two products, or risk files falling through the gaps if you use a Windows product to cover your Mac devices. “Platform-agnostic” data loss protection solutions solve this problem, giving you complete coverage for Mac and Windows from a single, simple product.
Happily-ever-after outcome: Protect every computer from one platform.
Deal breaker #5
Can you protect ALL your files?
Traditional backup solutions were limited (there’s only so much room in a physical hard drive or on-premises server), so you had to spend time carefully choosing which valuable files were worthy of protecting. But files can become incredibly important at unexpected times—even years down the road. And picking just one version of a file leaves too much room for error. Today, the efficiencies of cloud storage make unlimited data loss protection a cost-effective reality for businesses of all sizes. You don’t have to spend time classifying files and data—and you don’t have to worry that files are getting left out or are no longer available.
Happily-ever-after outcome: Worry-free protection of every file.
Cloud sharing ≠ automatic data loss protection
Cloud sharing apps like Dropbox, Google Drive and Microsoft OneDrive are great for sharing and collaboration, but have inherent flaws when used in place of real automatic data loss protection:
- Not automatic: Employees must manually share files to the cloud.
- Not comprehensive: Employees only share “finished” files – not all their work-in-progress files.
- Mistakes multiply: Automatic file syncing makes one employee’s mistake everyone’s problem.
- Malware and ransomware spreads: Infected files are synced and spread quickly.
- Slow restores: Typically limited to painfully slow, multi-step restores.
Deal breaker #6
Do the security features meet your compliance requirements?
Protecting your files is a critical piece in meeting compliance requirements—whether it’s PCI, HIPAA, GDPR, GLBA, SEC or another standard. Leading data loss protection solutions offer security features tailored to meet these compliance requirements, including advanced encryption for data in transit and in storage, robust access control, and the ability to keep files protected for the required period of time.
Happily-ever-after outcome: Worry-free data security compliance.
Deal breaker #7
Is it easy to deploy and maintain?
The “IT Team” in most small businesses is one person, juggling all IT plus their “day job” responsibilities. They can’t afford to spend hours every week managing a backup product. Best-in-class data loss protection solutions leverage the advantages of the cloud to deliver low-maintenance protection: Initial deployment takes an hour instead of days—and adding new users takes just a few clicks. Dashboards make it easy to see your files are protected. Simplified restore work flows even allow employees to do self-service restores. And because the solution lives in the cloud, all the technology maintenance is handled by your provider.
Happily-ever-after outcome: Less time worrying about your files; more time for your job!
Deal breaker #8
Is it built for the fastest recovery?
All the other fancy data loss protection features are worthless if you can’t restore files quickly when you need them—and time is often critical in file-loss situations. Leading data loss protection solutions are purpose-built using sophisticated data storage to restore files up to nine times faster. Intuitive folder structure and search capabilities make it easy to and the file(s) you need. And point-in-time restores let you roll an entire laptop (or all an employee’s files) back to the moment before an incident occurred.
Happily-ever-after outcome: You and your employees get back to business – sooner.
“We love OneDrive for sharing data. But at the end of the day, it doesn’t protect the entire computer or all our files.”– Michael LuehrIT Consultant 7 Layer IT Solutions
Tackling Your Biggest Challenges Together
Like the perfect partner in life, a great data loss protection partner will work with you to meet your biggest business goals—protecting your most valuable information, freeing your employees to work productively, taking the administrative burden off your shoulders, and ensuring your employees and your business can always bounce back quickly, no matter what happens.
3. Egress Software Technologies 2016
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