Glossary Terms
What is cloud-to-cloud backup?
Cloud-to-cloud (C2C) backup is the process of copying data from one cloud service to another. Instead of backing up your data to on-premises servers or physical storage, C2C backup securely transfers and stores your data in a secondary cloud platform. For example, backing up your Microsoft 365 or Google Workspace data to a separate cloud storage ensures you have an independent, recoverable copy in case of loss, corruption, or ransomware.
Why do you need C2C backups?
C2C backups protect cloud data from accidental deletion, service outages, cyber threats, and data loss. Cloud platforms like Microsoft 365, Google Workspace, or Salesforce are secure but not infallible. They often operate on a shared responsibility model, which means they secure the infrastructure, but users are responsible for their data. If a file is deleted, overwritten, or corrupted, you may not be able to recover it without a backup.
Here’s where C2C backups help:
- Employees may delete files by mistake. If the retention period expires, recovery might be impossible.
- Malicious activity from within the organization can lead to permanent data loss.
- Cloud data is also a target. If an attacker encrypts, your only option might be a clean backup.
- Many industries must retain data for set periods. A C2C backup helps you meet legal and compliance requirements.
- If you’re switching platforms or recovering data after downtime, C2C backups simplify the process.
How does cloud-to-cloud backup work?
Cloud-to-cloud backup works by safely copying your data from one cloud app to another. Once it’s set up, it runs quietly in the background and keeps your data protected without any manual effort.
Here’s the step-by-step explanation of how it works:
First, the backup solution connects securely to your main cloud platform, like Microsoft 365 or Google Workspace. It uses trusted APIs and proper authentication to access your data.
Next, your IT team sets simple rules. They decide what data needs backup, how often it should be backed up, and how long it should be stored. As the data moves, it gets encrypted. This keeps it safe while it’s being transferred and even after it’s stored. Finally, the data lands in a separate cloud location. This could be the backup provider’s secure cloud or your own storage setup.
Once everything is in place, the backup runs automatically. Whether it’s hourly, daily, or near real-time, it keeps your data up to date and always ready to restore when needed.
Benefits of cloud-to-cloud backups
Cloud-to-cloud backups help you keep your data safe, even if something goes wrong with your main cloud service. If files get deleted by mistake, hit by ransomware, or lost during a system crash, you can quickly recover them from your backup. Also, you don’t need to deal with physical hardware. Everything runs smoothly in the cloud, with easy access anytime.
Cloud-to-cloud backups benefit by:
- Creating a secure copy of your cloud data automatically
- Recovering files lost due to mistakes or cyberattacks
- Minimizing downtime and keeping your operations smooth
- Removing the need for physical storage or manual backups
- Keeping data available even if your main cloud fails
- Making compliance easier with safe and retrievable records
Pros and cons of cloud-to-cloud backups
Cloud-to-cloud backups are gaining popularity. It’s a simple process where no complicated hardware or manual processes are involved. Still, it’s essential to look at both sides before making your decision. To help, here’s a quick rundown of the pros and cons of cloud-to-cloud backups:
Pros of cloud-to-cloud backups
- Provides a separate, secure copy of your data stored in the cloud
- Makes it easy to recover lost, deleted, or modified files
- Removes dependency on physical storage or manual backups
- Keeps data accessible, even during service outages or account issues
- Adds a layer of assurance in shared or collaborative environments
Cons of cloud-to-cloud backups
- May require additional investment depending on the provider
- Some tools might not support full backups of all content types
- You’ll need to trust another third-party service with your data
- Might involve some configuration or ongoing management
Cloud-to-cloud backups vs. traditional backups
When it comes to backing up your data, you have two common options: cloud-to-cloud backups and traditional backups. Each option works differently and has its benefits and challenges. Here’s an easy comparison to help you understand them better:
| Feature | Traditional Backups | Cloud-to-Cloud Backups |
| Storage location | On-premise hardware | Cloud-based storage |
| Setup cost | High (hardware, maintenance) | Lower (subscription-based) |
| Best for | Businesses with on-prem infrastructure needs | Cloud-first businesses and remote teams |
| Cloud app coverage | No | Yes |
| Scalability | Can be expensive and complex to scale | Easily scalable with growing cloud usage |
| Accessibility | Local access needed | Remote and anytime access |
| Downtime impact | Slower recovery | Faster, near-instant recovery |
Best Practices for Implementing C2C Backup
Cloud data isn’t always safe by default. Follow a clear backup policy, secure your storage, and test recoveries regularly. Here are some actionable steps for smooth C2C backup implementation:
- Know what you want to back up
Start by listing what data you want, like emails, files, calendars, chats, or team drives. Don’t back up everything blindly. Focus on what’s important.
- Choose the right backup tool
Pick a tool that works well with your cloud apps. Make sure it’s easy to use, secure, and lets you recover data anytime.
- Set it on auto-pilot
Don’t rely on manual backups. Let the system back up your data automatically. This saves time and avoids human errors.
- Keep data longer if needed
Some apps delete old files quickly. With C2C backup, you can choose how long you want to keep data—30 days, 1 year, or more.
- Test your backups
Don’t wait for a crisis to check if your backups work. Test them regularly to be sure you can recover files when needed.
- Keep it secure
Your backup must be protected. Use encryption and let only trusted people access it. Add two-factor login for extra safety.
- Follow the rules
If your business must meet certain rules (like GDPR or HIPAA), make sure your backup tool follows them, too. It’s better to stay ready for audits.
- Have a recovery plan
Think ahead. Know what to do if files are lost or stolen. Create a simple step-by-step plan for your team.
- Train your team
Make sure everyone knows how backups work and who to contact during problems. Simple training can avoid big mistakes.
Related Glossaries
CrashPlan provides cyber-ready data resilience and governance in a single platform for organizations whose ideas power their revenue. With its comprehensive backup and recovery capabilities for data stored on servers, on endpoint devices, and in SaaS applications, CrashPlan’s solutions are trusted by entrepreneurs, professionals, and businesses of all sizes worldwide. From ransomware recovery and breaches to migrations and legal holds, CrashPlan’s suite of products ensures the safety and compliance of your data without disruption.
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