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Archiving for Microsoft 365

Stay ahead of rising storage costs

Extend Microsoft 365 with archiving from CrashPlan, to dramatically reduce data storage costs without limiting access, usability, or recovery.

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The challenges of inevitable data growth

Microsoft 365 makes it easy to create, share, and collaborate on data—and that’s a good thing. As organizations grow more productive, their data grows with them across SharePoint, OneDrive, Exchange, and Teams. But over time, that growth introduces new challenges.

Data Sprawl

Data growth isn’t just inevitable—it’s largely out of IT’s control. Users create, share, and store files wherever they need to get work done.

Trying to enforce strict rules, like where data should live or what should be deleted, rarely works in practice. As a result, data continues to spread across SharePoint, OneDrive, Exchange, and Teams, accumulating over time with no easy way to rein it in.

Rising Storage Costs

Microsoft 365 storage doesn’t scale with how data actually grows. Pooled storage increases only as you add licenses. But existing users, applications, and bots continue to generate more data every day.

This forces many organizations into reactively  purchasing additional storage to keep up, rather than addressing how data is managed. Over time, costs rise without a long-term strategy to control them.

Increasing Complexity

As data volumes grow, so does the burden on IT teams. More data means more to organize, secure, retain, and manage across the environment.

Without a clear strategy, teams are scrambling to balance cost, compliance,  disparate tools, and user demands. Difficult compromises start to feel unavoidable.

Get the most out of Microsoft 365 while reducing costs

Avoid Microsoft 365 pooled storage overages

Your tenant only comes with a certain amount of pooled data capacity and once you go over, you either have to remove data or pay thousands of dollars per terabyte of additional storage. CrashPlan’s space-saving archiving solution can dramatically lower, or even entirely eliminate, your need to purchase additional Microsoft 365 storage capacity.

Simplify your data lifecycle management

With archiving built into your backup policies, you ensure protection and recoverability end-to-end. Once you set your archiving criteria, CrashPlan automatically adds a pointer to the backed-up file where it normally appears in SharePoint, OneDrive, or Exchange. No additional tools to learn or processes to manage.

Keep documents accessible to users

Traditional archiving removes data from everyday workflows. CrashPlan keeps archived files accessible to end users so they can work without disruption. Plus, archived documents are stored in the same place as your backups, so you can still search, restore, and export all this data within the CrashPlan console.

Easily recover lost data

When you archive with CrashPlan, you also get all the benefits of a robust backup and recovery solution for your active data. No matter the cause of data loss, CrashPlan’s automatic cloud backups, immutable storage, search, and point-in-time recovery get you back to a clean state quickly and easily.

Leverage your existing MACC, or choose your own storage

Take advantage of the Microsoft cloud with low-cost Azure blob storage. CrashPlan can utilize your Microsoft Azure Consumption Commitment (MACC) by moving data out of your Microsoft 365 tenant and into the Azure storage you’re already committed to. If you don’t have a MACC, you can also store backups in one of our other many storage destination options.

Click to Enlarge

Your tenant only comes with a certain amount of pooled data capacity and once you go over, you either have to remove data or pay thousands of dollars per terabyte of additional storage. CrashPlan’s space-saving archiving solution can dramatically lower, or even entirely eliminate, your need to purchase additional Microsoft 365 storage capacity.

Click to Enlarge

With archiving built into your backup policies, you ensure protection and recoverability end-to-end. Once you set your archiving criteria, CrashPlan automatically adds a pointer to the backed-up file where it normally appears in SharePoint, OneDrive, or Exchange. No additional tools to learn or processes to manage.

Click to Enlarge

Traditional archiving removes data from everyday workflows. CrashPlan keeps archived files accessible to end users so they can work without disruption. Plus, archived documents are stored in the same place as your backups, so you can still search, restore, and export all this data within the CrashPlan console.

Click to Enlarge

When you archive with CrashPlan, you also get all the benefits of a robust backup and recovery solution for your active data. No matter the cause of data loss, CrashPlan’s automatic cloud backups, immutable storage, search, and point-in-time recovery get you back to a clean state quickly and easily.

Click to Enlarge

Take advantage of the Microsoft cloud with low-cost Azure blob storage. CrashPlan can utilize your Microsoft Azure Consumption Commitment (MACC) by moving data out of your Microsoft 365 tenant and into the Azure storage you’re already committed to. If you don’t have a MACC, you can also store backups in one of our other many storage destination options.

Featured Customer Story

How Indiana University Avoided a $688k Microsoft 365 Storage Bill

Case Study How Indiana University Avoided a $688k Microsoft 365 Storage Bill And Built a Data Lifecycle Management Strategy in the Process Customer Indiana University Solution CrashPlan for Microsoft 365 Business Case At-a-Glance...
Read the Case Study

How CrashPlan helps you optimize your data lifecycle and save money

An effective data lifecycle management strategy allows users to stay productive while keeping the organization compliant and using budgets wisely.

While most organizations find themselves choosing between cost and accessibility of data, with the right tool you don’t have to make trade-offs.

You can enable your users and protect your organization as data needs evolve.

Create & Collaborate

Users must be able to create and collaborate freely 

  • Data grows on average 20% year over year
  • Users who are empowered to create and collaborate freely stay more productive and generate more value

How CrashPlan helps: Automatic backup and archiving & simple self-serve restore means users and IT teams can focus on work and not on trying to control data creation

Protect

Data must be safeguarded from loss and compromise

  • Ransomware, error, corruption, and other disasters are a constant threat to organizational data
  • Lost data means lost productivity, and financial and legal  consequences

How CrashPlan helps: Immutable backups to your storage destination of choice gives you a clean, external copy of your Microsoft 365 data 

Restore

Data must be recoverable and searchable

  • A backup is only as good as your ability to find and recover the right data
  • Archived files are useless if they’re inaccessible or too expensive to rehydrate

How CrashPlan helps: Self-serve data recovery allows users and admins to bring back lost data granularly or at scale. And through file stubbing, users have one-click  access to archived files right within SharePoint, OneDrive, and Exchange.

Retain

Important data must be retained

  • Compliance and legal hold dictate that some data needs to be retained for long periods of time
  • Large and infrequently accessed files may be identified as candidates for deletion simply to save storage space and money

How CrashPlan helps: Policy-based archiving allows organizations to keep all data without adding additional expensive Microsoft 365 pooled storage. You choose where to store your backed up and archived files.

Turn data growth into cost savings

CrashPlan archiving reduces reliance on Microsoft 365 pooled storage, helping you control spend while maintaining full access to your data.

In many cases, organizations lower storage costs so much that they more than pay for their entire backup and archiving solution with CrashPlan. That’s data resilience that pays for itself.

Save up to 60% on data storage costs—while increasing your data resiliency

Calculate Your Savings

Reduce storage costs, protect your data, and maintain accessibility, all in one solution.

Speak with a Solution Expert

CrashPlan is the enterprise platform for resilient, secure, and cost-effective backup and recovery. Purpose-built to safeguard critical data across endpoints, servers, and SaaS applications, CrashPlan empowers organizations to maintain business continuity, meet compliance standards, and protect the ideas that drive growth—without disrupting end users. CrashPlan helps enterprises and institutions reduce storage costs with innovative storage strategies, like zero-cost backup to OneDrive, while maintaining control and visibility across their backup environment.

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