Protect More. Spend Less.

Backup & Recovery for Microsoft 365

Cut storage costs. Recover faster.
Archiving and compliance built-in.

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CrashPlan istrusted by…

Microsoft Doesn’t Back Up Your Data. You Do.

Microsoft’s shared responsibility model only guarantees platform uptime — not data recovery. Without the right protection, data loss turns into data chaos.

The result? Higher cost. Missed RPO and RTOs. More risk — while everyone assumes IT “has it handled.”

Data Loss & Compliance Gaps

Ransomware, insider actions, and sync errors can destroy critical content in minutes. Disjointed tools create compliance gaps.

Uncontrolled Data Growth & Costs

Data volume increases 20%+ each year. Unexpected overage charges, and soaring costs are the result.

Slow, Incomplete Recovery

The Microsoft 365 Recycle Bin was never designed for full recovery. Restoring data is slow, partial, and unreliable.

Explore our resources library and learn more about how to achieve complete data resilience. You’ll find our 2025 Guide to SaaS Backup, learn about the shared responsibility model, and more.

Microsoft 365 Resource Center

Lower Costs. Faster Recovery. Built-In Compliance.

The Lowest Cost Storage, Without Vendor Lock-in

Storage drives up to 70% of your backup costs. CrashPlan helps you cut that spend by giving you the freedom to choose low-cost storage options; or use the space you already own. You stay in control of cost, performance, and architecture instead of being locked into a vendor’s pricing model.

Unlock free OneDrive storage: patented by CrashPlan, you can pool unused OneDrive storage from your Microsoft 365 subscription, into a secure container for your backup.
Other storage options: Use CrashPlan’s low-cost cloud (data centers and Azure), or bring your own storage to maintain full control and flexibility.

Outcome: predictable spend, reduced TCO, and budget freed for more strategic IT initiatives.

Stop the Storage (and Cost) Bloat

For most enterprises, data grows by more than 20% every year. Without the right controls, that growth drives storage overages and unpredictable backup costs. CrashPlan keeps your Microsoft 365 footprint lean and predictable with built-in archiving and data control that contain costs without limiting access.

SharePoint and Exchange archiving: automatically archives inactive or old SharePoint and Exchange data while leaving file stubs for quick user access. CrashPlan customers save up to 65% on SharePoint storage.
Data efficiency: deduplication, compression, and incremental backup retain everything essential, without excess storage.

Outcome: controlled growth, predictable spend, right-sized storage footprint that scales with your business.

Faster, More Complete Recovery

When data loss strikes, speed and completeness of data recovery matter. CrashPlan restores everything fast and without time-consuming mailbox or site rebuilds. You recover everything, exactly as it was, so users get back to work in minutes, not hours.

Cloud-to-cloud restore: cloud-to-cloud restore delivers full recovery 2-5x faster with minimal disruption.

Granular recovery: Restore individual files, folders, mail, or entire SharePoint sites with full metadata, permissions, and sharing links.

Self-serve recovery: Lets users restore what they need, reducing IT tickets, and recovery delays.

File stubbing: Users access to files even before a full restore completes.

Integration with Microsoft 365 Backup Storage API: Microsoft’s rapid-recovery, full asset restore capability. Learn more.

Outcome: rapid recovery, seamless user experience, and a more resilient Microsoft 365 environment.

Compliance, Legal Hold and eDiscovery Without Complexity

Regulators are watching closely, and “Microsoft has it handled” is no longer a safe answer. Compliance should never come as an afterthought. CrashPlan builds retention, legal hold, and eDiscovery directly into the backup process — so compliance happens automatically, not reactively.

Integrated controls: Legal hold, eDiscovery, and retention rules live within backup workflows, reducing risk and eliminating redundant archives.

Unified oversight: Gain a single, auditable view of data protection, governance, and recovery activity.

Audit readiness: Meet GDPR, HIPAA, and SEC requirements with automated retention enforcement and flexible data residency options.

Outcome: continuous compliance, simpler audits, and less administrative overhead for you and your legal teams.

The Lowest Cost Storage, Without Vendor Lock-in

Storage drives up to 70% of your backup costs. CrashPlan helps you cut that spend by giving you the freedom to choose low-cost storage options; or use the space you already own. You stay in control of cost, performance, and architecture instead of being locked into a vendor’s pricing model.

Unlock free OneDrive storage: patented by CrashPlan, you can pool unused OneDrive storage from your Microsoft 365 subscription, into a secure container for your backup.
Other storage options: Use CrashPlan’s low-cost cloud (data centers and Azure), or bring your own storage to maintain full control and flexibility.

Outcome: predictable spend, reduced TCO, and budget freed for more strategic IT initiatives.

Stop the Storage (and Cost) Bloat

For most enterprises, data grows by more than 20% every year. Without the right controls, that growth drives storage overages and unpredictable backup costs. CrashPlan keeps your Microsoft 365 footprint lean and predictable with built-in archiving and data control that contain costs without limiting access.

SharePoint and Exchange archiving: automatically archives inactive or old SharePoint and Exchange data while leaving file stubs for quick user access. CrashPlan customers save up to 65% on SharePoint storage.
Data efficiency: deduplication, compression, and incremental backup retain everything essential, without excess storage.

Outcome: controlled growth, predictable spend, right-sized storage footprint that scales with your business.

Faster, More Complete Recovery

When data loss strikes, speed and completeness of data recovery matter. CrashPlan restores everything fast and without time-consuming mailbox or site rebuilds. You recover everything, exactly as it was, so users get back to work in minutes, not hours.

Cloud-to-cloud restore: cloud-to-cloud restore delivers full recovery 2-5x faster with minimal disruption.

Granular recovery: Restore individual files, folders, mail, or entire SharePoint sites with full metadata, permissions, and sharing links.

Self-serve recovery: Lets users restore what they need, reducing IT tickets, and recovery delays.

File stubbing: Users access to files even before a full restore completes.

Integration with Microsoft 365 Backup Storage API: Microsoft’s rapid-recovery, full asset restore capability. Learn more.

Outcome: rapid recovery, seamless user experience, and a more resilient Microsoft 365 environment.

Compliance, Legal Hold and eDiscovery Without Complexity

Regulators are watching closely, and “Microsoft has it handled” is no longer a safe answer. Compliance should never come as an afterthought. CrashPlan builds retention, legal hold, and eDiscovery directly into the backup process — so compliance happens automatically, not reactively.

Integrated controls: Legal hold, eDiscovery, and retention rules live within backup workflows, reducing risk and eliminating redundant archives.

Unified oversight: Gain a single, auditable view of data protection, governance, and recovery activity.

Audit readiness: Meet GDPR, HIPAA, and SEC requirements with automated retention enforcement and flexible data residency options.

Outcome: continuous compliance, simpler audits, and less administrative overhead for you and your legal teams.

VP, IT Global Infrastructure Operations and Head of IT Security, Coherent Corporation

Dale Bynum

Truly Enterprise-Class

“Being a Microsoft 365 customer, we were looking for an alternative that would help us leverage the petabytes of OneDrive storage we had at our disposal. Apart from allowing the usage of OneDrive as a backup vault, [CrashPlan] also solved several other issues that we were unable to get addressed with our previous solution. It is truly an enterprise-class product.”

Read the Case Study

Product Review

Expert Insights

Flexible and Granular

“CrashPlan is a great solution for organizations with upwards of 100 users, that require granular control and detailed backup information, to ensure adherence with regulatory or compliance standards. A standout feature of CrashPlan is its ability to either backup data to CrashPlans’ Azure storage or for the customer to utilise their own storage and backup to AWS, Google or an on-premise server. ”

Read the Review

Financial Services

VP, IT Infrastructure

No More Worries

Before we discovered CrashPlan, we needed help with the security of our Exchange data. Microsoft’s limitations left us vulnerable, and we constantly worried about our data safety. With CrashPlan’s robust features, our Exchange data is now safely backed up and protected.

Read the Review

Secure and Scalable Cloud-native Architecture

Cloud-native scalability

Unlike traditional backup and recovery tools that were retrofitted for the cloud, CrashPlan was built from the ground up as a SaaS solution for modern, cloud-scale environments. It gives you a secure and scalable way to protect and recover your Microsoft 365 data while avoiding the complexity of legacy systems.

Secure by design

All data is encrypted in transit and at rest using AES-256 encryption and key management aligned with your organization’s policies, including support for customer-managed keys.

Unified Management

Manage backup, recovery, legal hold, and retention from a single web console with role-based access and centralized reporting. And our platform extends to Google Workspace, endpoints and file servers, so you can protect all your user data with a single solution.

Built for Enterprise Trust

CrashPlan safeguards Microsoft 365 data with verified security, compliance and privacy controls, designed to meet the standards of the most regulated industries.

SOC 2 Type II & ISO 27001

Independently audited controls for security, availability and confidentiality.

Meet GDPR and HIPAA Compliance

Retention, encryption and privacy controls that satisfy global regulatory frameworks.

AES-256 + Customer-managed Keys

End-to-end encryption for every backup and restore, with optional customer key control.

Global Data Sovereignty

Choose where your data resides to meet regional and industry-specific requirements.

Want to see how CrashPlan meets your compliance requirements?

Visit Our Security, Privacy, & Compliance Center

FAQs

1. Does Microsoft 365 back up my data?

Not in the traditional sense. Microsoft 365 provides data replication and short-term retention to guard against infrastructure failures and accidental deletion. However, it does not offer comprehensive backup and user-friendly restore capabilities with customizable retention. Unprotected Microsoft 365 data is vulnerable to malicious deletion, ransomware, and user error.

2. What is Microsoft 365’s native retention policy, and how does it compare to a true backup?

Microsoft 365’s retention settings are designed for short-term data management, not long-term, comprehensive backup. Microsoft typically retains data for 30 days, after which it moves to a second-stage recycle bin, where it is recoverable only by an administrator for 93 days. This places a burden on both end-users and administrators when deleted data is required after 30 days. A true backup solution will enable you to customize your retention policies according to your organization’s specific legal and operational requirements.

3. Why should I back up my Microsoft 365 data with CrashPlan?

CrashPlan adds a critical layer of protection beyond Microsoft’s native functionality. It provides continuous, independent backups with customizable retention policies, self-service recovery, powerful legal hold and ediscovery features, and an array of data storage locations to fit your regulatory and data residence requirements. CrashPlan saves you storage costs by performing data compression and by incrementally copying only new or updated data. Additionally, CrashPlan provides a zero-cost storage option that securely utilizes the OneDrive space included with your Microsoft 365 subscription.

4. How does CrashPlan back up Exchange Online, SharePoint, and OneDrive

CrashPlan connects to Microsoft 365 via a secure API and performs automated, encrypted backups of each user’s data. It captures snapshots independently of Microsoft’s retention limits, allowing for flexible protection that meets your organization’s unique Recovery Point Objectives (RPOs) and Recovery Time Objectives (RTOs). CrashPlan also integrates with Microsoft’s large-scale recovery API, Microsoft 365 Backup Storage, for rapid ransomware recovery.

5. Can I perform point-in-time restores?

It’s easy to restore data from a specific point in time using CrashPlan. Customizable backup frequency settings enable you to align with your Recovery Point Objectives. The intuitive self-serve interface enables users to find and restore the exact version they need in the event of accidental deletion, data corruption, or simply to reference previous versions of their work. If ransomware hits, users can restore their data from the point in time just before the attack.

6. Is my Microsoft 365 backup data secure with CrashPlan?

Yes, CrashPlan’s platform is built with zero-trust principles at its core. Data is encrypted end-to-end (both in transit and at rest) utilizing AES-256 and TLS encryption protocols, and remains immutable within the storage destination. Additionally, customizable role-based access controls enable you to manage precisely who requires what level of access to the backups.

7. Does CrashPlan’s Microsoft 365 backup solution help with compliance regulations like GDPR, HIPAA, and SOC 2?

CrashPlan helps meet regulatory requirements by ensuring secure, encrypted backups with customizable retention policies and audit logs that record backup and restore activity. CrashPlan holds up-to-date certifications in SOC 2, ISO 27001, and a comprehensive array of other security frameworks—and can provide a Business Associate Agreement (BAA) for HIPAA compliance. Learn more about our commitment to security, privacy, and compliance.

8. How is pricing determined for Microsoft 365 backup?

CrashPlan’s Microsoft 365 backup solution is priced per user. Each user can back up their Exchange Online, OneDrive, Sharepoint, and Teams data under one license. CrashPlan offers bulk licensing discounts. Contact our sales team to get a customized quote.

Time to back it up.

Data resilience starts with a solid backup plan.

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